Vital Info

  • Essex
  • Permanent
  • Up to £24000 per annum
  • ASAP

93460/ LWS1

Site Administrator


This role will provide a professional administrative support to the Project Manager and Site team at our prestigious Development and ensure all documents are processed and filed correctly in an organised methodical manner.

There is some flexibility on working hours.


  • Ensure that all duties are carried out within the company health and safety procedure and policy guidelines.
  • Where possible to look at cost effective ways of producing work/documents.
  • Deal with all site visitors and phone calls to site in a polite and professional manner.
  • Print and Bind documents for weekly/monthly reports.
  • Order stationary and other site consumables.
  • Manage the welfare and office facilities to ensure routine maintenance is upheld.
  • Update site notice board.
  • Retrieve documentation from third parties as instructed by the site team.
  • Upload all documentation to the job folder on the shared drive.
  • Assist the site team with weekly health and safety paperwork including chasing individuals and members of the supply chain.
  • Assist the site team with daily quality control paperwork including chasing individuals and members of the supply chain.
  • Collate information and produced weekly/monthly KPIs and other group / client reports.
  • Collate all delivery receipts and complete materials received forms. Send documentation to the head office for further processing.
  • Provide monthly photocopier readings.
  • Checking and updating drawing registers.
  • Express good office discipline. Do not allow the office to become a store.
  • Produce labour allocation sheets using the data from labour time sheets.
  • Keep diaries, book meeting rooms and make appointments as required, including ordering/providing refreshments.
  • Make refreshments for site based meetings.
  • Ensure all visitors and supply chain staff sign in including saving data to the server.
  • Chase project teams for weekly reports and issue to the senior management team.

RELEVANT EXPERIENCE (including qualifications):

  • Used to producing high quality documents/monthly resident newsletters
  • IT literate across the full Microsoft Office suite
  • Familiar with ISO/Quality requirements
  • Must be a self-starter and able to really hit the ground running.
  • Recent experience of working on site would be beneficial
  • Must be self-motivated, proactive and have excellent organisational skills
  • We are looking for someone who is willing to undertake other ad hoc duties as and when required


A highly competent, enthusiastic and ambitious workforce is the foundation upon which a successful business is built and as an employer, my client has always valued its people and encouraged them to achieve their full potential.

As well as highly competitive salaries, they also offer their staff many different benefits and rewards:

  • 26 days leave
  • Employees can select to either buy or sell up to four days holiday in any one holiday year
  • Employees are automatically included in the company pension scheme, which is non-contributory
  • All employees are covered by a Life Assurance Scheme up to the age of 65, the equivalent to three times basic salary will be paid to their next of kin
  • Employees are eligible upon satisfactory completion of their probationary period to join the company private medical insurance scheme
  • Eye care - If required for the purposes of VDU use or driving, a voucher will be provided to cover the cost of your eyesight test every two years and we will contribute £75 towards the cost of new glasses
  • We provide childcare vouchers via salary sacrifice, the employee will save Income Tax and National Insurance
  • Company Car /Car Allowance for many roles. We will make an incentive payment of £50 per month to those employees who opt for a low CO2 emission (below 100mg) Hybrid or Electric cars
  • We encourage our employees to participate in the Cycle to Work scheme

Linsco is acting as an Employment Agency in relation to this vacancy.

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