Vital Info

  • South Yorkshire
  • Permanent
  • £21000 - £30000 per annum
  • 29/09/2019

You will be responsible to the Commercial Operations Director (and the UK Data Protection Officer) ensuring that company complies with all relevant privacy-related legislation; to ensure that employees are fully informed of their own responsibilities for acting within the law; ensure that the organisation has proper risk-based systems of control over the personal data that it processes and deals promptly and professionally with requests for information.

General Overview:

The key responsibilities and duties include:

  • Provide advice for the Places & Communities division (P&C) and help embed a compliant culture with respect of data protection, including promoting the UKBU Data Protection Policy and relevant procedures;
  • Provide advice for P&C and help embed a compliant culture with respect of all UK central policies;
  • To raise awareness of data protection requirements and P&C employee's responsibilities around data protection;
  • Ensuring all new P&C systems, application and processes containing personal data are advised to the UK Data Protection Officer (UK DPO), a summary record of processing (SRP) is completed, and a business owner and IT owner are appointed;
  • Identify local training needs and liaise with the DPO as to delivery;
  • Ensure that all subject access requests (SARs) are notified to the DPO promptly, assisting in information gathering and the response as required;
  • Ensure that all breaches are notified to the DPO in accordance with the UKBU Data Protection Policy, and work with them in delivering any remediation required;
  • To take an active role in privacy impact assessments (PIA);
  • Ensuring that the UK DPO is advised of any other situation or issue which is deemed to be relevant or of potential interest;
  • Ensure all suppliers and data processors are aware of the UKBU Data Protection Policy;
  • Undertake P&C data compliance reviews as required;
  • Assist the P&C Management team (North and South) with the identification of Internal Controls issues, risks and actions to resolve or mitigate (as appropriate);
  • Draft relevant Compliance and Internal Control documentation and policies;
  • Coordinate the testing of Internal Controls, identification of controls weaknesses and introduction of additional controls where risks are identified;
  • To support the P&C Management Team (North & South) during the external and internal audit process, responsible for the delivery of timely information in response to requests;
  • Challenge existing ways of working and to develop a continuous improvement culture; and Instil a customer facing culture to enable the delivery of best in class services to all stakeholders.


  • A comprehensive understanding of the practical application of relevant legislation (including the GDPR) and official guidance relating to processing of personal data.

Qualifications or Required Experience:

  • An appropriate qualification or significant (3 years) relevant experience in a similar role;
  • A comprehensive understanding of the practical application of relevant legislation (including GDPR) and official guidance relating to processing of personal data;
  • The ability to exercise professional judgement in the processing of requests for various types of information from various sources, manage the collection of the relevant information and produce a professional response within the requirements of the relevant legislation;
  • Able to communicate effectively with people at all levels both inside and outside the company, particularly with strong written communication skills;
  • Confidence in providing advice to staff at all levels across the organisation;
  • Able to develop and deliver guidance, advice and training to staff about their responsibilities regarding data protection;
  • Basic IT knowledge and understanding in terms of data storage, retrieval and information security. (The DPO will need to be able to discuss requirements and solutions confidently)
  • Knowledge of internal audit and risk management procedures
  • Excellent planning and administration skills;
  • Ability to proactively take on new work as and when required;
  • Ability to coach more junior member of the team
  • Ability to credibly challenge at appropriate levels within the organisation.


  • Advanced knowledge of MS Excel;

Linsco is acting as an Employment Agency in relation to this vacancy.

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